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Marketing & Management Assistant

ID:  2069
Date of Posting:  Dec 3, 2025
Business Area:  Administration
Job Type:  Direct Employee
On site / Remote / Hybrid:  Hybrid
Hub Office: 

Stockholm, SE

Territory: 
Full-Time or Part-Time:  Full Time
Seniority:  Associate

With its beginnings in a family run pharmacy in Correggio, Italy in the 1920s, Recordati is now a global pharmaceutical company, listed on the Italian stock exchange, with over 4,500 employees and turnover of over Euro 2bn.

We are a group of like-minded, passionate individuals who go to extraordinary lengths for our patients, customers, partners, investors and the people across the globe who we serve. We develop and commercialise medicines to serve people living with common diseases, as well as those living with some of the rarest, in around 150 countries.

At Recordati, our mantra is simple. We’ve always believed that health, and the opportunity to live life to the fullest, is a right, not a privilege. Whether that is for common diseases or the rarest – we want to give people the opportunity to be the best version of themselves.

This drive will never stop. Together, we will always be reimagining tomorrow – with new ideas, new technologies and new innovations to fight diseases.

Recordati. Unlocking the full potential of life.

Job Purpose

The purpose of the Marketing & Management Assistant Nordic role is to provide comprehensive administrative and operational support to the General Manager and the broader Marketing, Medical, and Sales teams. This position ensures the smooth execution of general and financial administration processes, assists in the coordination and management of marketing and sales projects, and upholds compliance with national and internal guidelines. By handling agreements, supporting event management, and facilitating communication across departments, the role contributes to the effective functioning and success of the organization’s activities in the Nordic region.

Key Responsibilities

General and financial administration (SAP, Synertrade, P2P, PO’s).

Administration of marketing and sales projects, sales cycle meetings, Omnichannel/Digital channels, CRM set up (OCE-P/D), Hubspot, ON24 (webinars). Event management (sales cycle meetings and company days)

Administration and support to field employees.

Support General Manager agreement with HCP/HCO administration, payment forms and payments.

Marketing Compliance administration in Veeva system.

IT coordination of our external and internal support.

Comply to National Law´s, National Ethical guidelines (EFPIA local such as but not limited to LIF Sweden, PIC Finland, LMI Norway, ENLI Denmark), Local and regional guidelines, internal SOP´s, GDP, Safety reporting (PV), QA and medical info

Required Education

Minimum high school education, university education would be advantageous.

Required Skills and Experience

Fluent in Swedish and English (verbal/written), understanding other Scandinavian languages would be advantageous.

Excellent analytical and problem-solving skills.

Competent in the use of Microsoft Office tools with strong Excel skills.

Experience working with invoices and POs.

Experience within general administration or marketing administration.

Technical Competencies

Required Behaviours and Competencies

Strong team player working with cross-functional teams

Able to prioritise work

Able to work independently and with initiative

Excellent communication and interpersonal skills

Organised with great attention to detail and high level of accuracy

Likes administrative and routine work

Able to adapt and succeed in a changing environment

Able to multitask and meet tight deadlines

Required Languages

Fluent in Swedish and English, both written and spoken.

Travel required in %

0%

At Recordati we believe in people! Inspired by our purpose - unlocking the full potential of life - we are committed to creating a diverse environment and cultivating a culture of inclusion. We strive to continually lead with our values and beliefs, enabling our employees to bring their whole selves to work and develop their potential.

We are proud to be an equal opportunity employer. We recruit, develop and reward without regard to, amongst others, gender, sexual orientation, gender identity or expression, national origin, age, physical or mental ability, race, ethnicity, political or religious belief.

If you are looking to join a company where you can try new things, speak openly, and be bold, we invite you to apply today.

Apply now »