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Vendor Management Specialist

ID:  1346
Date of Posting:  Mar 8, 2025
Business Area:  Procurement
Job Type:  Direct Employee
On site / Remote / Hybrid:  Hybrid
Location: 

Milano, IT

Territory: 
Full-Time or Part-Time:  Full Time
Seniority:  Mid-senior

With its beginnings in a family run pharmacy in Correggio, Italy in the 1920s, Recordati is now a global pharmaceutical company, listed on the Italian stock exchange, with over 4,500 employees and turnover of over Euro 2bn.

We are a group of like-minded, passionate individuals who go to extraordinary lengths for our patients, customers, partners, investors and the people across the globe who we serve. We develop and commercialise medicines to serve people living with common diseases, as well as those living with some of the rarest, in around 150 countries.

At Recordati, our mantra is simple. We’ve always believed that health, and the opportunity to live life to the fullest, is a right, not a privilege. Whether that is for common diseases or the rarest – we want to give people the opportunity to be the best version of themselves.

This drive will never stop. Together, we will always be reimagining tomorrow – with new ideas, new technologies and new innovations to fight diseases.

Recordati. Unlocking the full potential of life.

Job Purpose

The Vendor Management Specialist will support the Strategic Sourcing and Innovation team and Category Managers by overseeing vendor performance, ensuring compliance with procurement policies, regulations, and internal standards. This role serves as a key liaison for vendor relationships, focusing on compliance across procurement activities and maintaining high standards in vendor selection and management.

Key Responsibilities

  • Manage vendor relationships to ensure compliance with procurement policies, regulatory standards, and contractual obligations. 
  • Collaborate with Category Managers to define vendor evaluation criteria, focusing on compliance, performance, and risk management. 
  • Actively participate in supplier selection and qualification processes to ensure vendors meet compliance requirements and deliver value to the organization. 
  • Work with internal teams and external partners to identify opportunities for improving vendor compliance, quality, and performance. 
  • Monitor and assess vendor performance through established KPIs, ensuring continuous improvement in compliance and vendor management processes. 
  • Support audits and reviews to verify that vendors adhere to industry and regulatory standards, providing necessary documentation and reporting.

Required Education

Bachelor’s degree in Economics, Law or technical fields. 

Required Skills and Experience

  • Excellent leadership and interpersonal skills, with the ability to effectively manage vendor relationships and collaborate with internal stakeholders. 
  • Strong project management, organizational, and communication skills. 
  • Flexibility to adapt to evolving compliance and procurement needs. 
  • 2-3 years of experience in vendor management or procurement within structured organizations. 
  • Strong understanding of procurement processes, vendor management strategies, and IT tools. 
  • Knowledge of regulatory compliance requirements, with a focus on maintaining vendor adherence to validation and audit processes.
  • Experience in public sectors or highly regulated industries, such as pharmaceuticals, biotech, or other sectors with stringent compliance requirements. (Preferred Experience)

Technical Competencies

  • E-Procurement Platforms: Excellent knowledge of e-procurement platforms for vendor qualification and vendor rating processes.
  • Reporting Tools: Experience with reporting tools to generate clear dashboards and actionable performance insights.
  • Presentation Skills: Excellent proficiency in creating and delivering presentations using PowerPoint.

Required Behaviours and Competencies

  • Attention to Detail: Rigorous focus on accuracy when qualifying vendors and analyzing rating data.
  • Effective Communication: Strong interpersonal skills to interact with vendors and internal stakeholders, ensuring that expectations and results are clearly communicated.
  • Collaborative Mindset: Ability to work closely with category managers and cross-functional teams in vendor evaluation and improvement initiatives.
  • Problem-Solving: Proactive approach to identifying issues in vendor performance and recommending targeted improvements.

Required Languages

Full proficiency in English, both written and spoken. Knowledge of a second language is a plus.

Travel required in %

Up to a maximum of 30% travel.

At Recordati we believe in people! Inspired by our purpose - unlocking the full potential of life - we are committed to creating a diverse environment and cultivating a culture of inclusion. We strive to continually lead with our values and beliefs, enabling our employees to bring their whole selves to work and develop their potential.

We are proud to be an equal opportunity employer. We recruit, develop and reward without regard to, amongst others, gender, sexual orientation, gender identity or expression, national origin, age, physical or mental ability, race, ethnicity, political or religious belief.

If you are looking to join a company where you can try new things, speak openly, and be bold, we invite you to apply today.

Apply now »