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Executive Assistant

ID:  1141
Date of Posting:  Nov 20, 2024
Business Area:  Other
Job Type:  Direct Employee
On site / Remote / Hybrid:  Hybrid
Location: 

Milano, IT

Territory: 
Full-Time or Part-Time:  Full Time
Seniority:  Mid-senior

With its beginnings in a family run pharmacy in Correggio, Italy in the 1920s, Recordati is now a global pharmaceutical company, listed on the Italian stock exchange, with over 4,500 employees and turnover of over Euro 2bn.

We are a group of like-minded, passionate individuals who go to extraordinary lengths for our patients, customers, partners, investors and the people across the globe who we serve. We develop and commercialise medicines to serve people living with common diseases, as well as those living with some of the rarest, in around 150 countries.

At Recordati, our mantra is simple. We’ve always believed that health, and the opportunity to live life to the fullest, is a right, not a privilege. Whether that is for common diseases or the rarest – we want to give people the opportunity to be the best version of themselves.

This drive will never stop. Together, we will always be reimagining tomorrow – with new ideas, new technologies and new innovations to fight diseases.

Recordati. Unlocking the full potential of life.

Job Purpose

The purpose of the Executive Assistant to the Chief People & Culture Officer is to provide a highly professional and wide-ranging executive PA and administrative support service to the Chief People & Culture Officer.

This role will be based in our HQ in Milan.  

Hybrid working is offered – minimum 2 days per week from the office.  

Key Responsibilities

•    Executive diary management for Chief People & Culture Officer, including forward planning, internal & external meetings across different time zones, setting up teleconferences and preparing meeting documentation.
•    Organise travel arrangements for Chief People & Culture Officer in line with company travel and expense policy.
•    Organise HR Leadership Team meetings and assist in preparation of agendas and meeting materials, circulating in a timely manner, producing minutes, and ensuring follow-up actions are progressed where necessary.
•    To organise and co-ordinate HR Team in-person (and virtual) meetings, including venue finding, attendee management and communication, managing travel and accommodation bookings and event logistics.
•    To provide high-level secretariat support to key internal and external meetings involving the Chief People & Culture Officer
•    Managing expense reports
•    Managing the HR Dept. budget/forecast and proper implementation of the invoice approval process
•    To prepare correspondence, reports, memos and presentation material as required.
•    Project Management - Manage specific projects on behalf of the Chief People & Culture Officer as and when required.
 

Required Education

 University degree or equivalent an advantage but not essential.

Required Skills and Experience

At least 7 years of previous experience as a C-Suite Executive Assistant or Personal Assistant

Technical Competencies

 Excellent IT, including power point and excel, organisational and project management skills. 
Knowledge of SAP platform for purchase orders related to HR Projects
 

Required Behaviours and Competencies

•    Stands out for results drive and work ethic
•    Ability to prioritise workload and effective time management
•    Problem-solving attitude
•    Strong organisation skills and flexible approach
•    Excellent interpersonal and communication skills
•    Ability to communicate with a wide range of people
•    Able to work under pressure to tight deadlines
•    Maintain attention to detail and high level of accuracy
•    Able to work with extreme confidentiality and discretion

Required Languages

Fluent in English.

Additional other European languages an advantage but not essential

At Recordati we believe in people! Inspired by our purpose - unlocking the full potential of life - we are committed to creating a diverse environment and cultivating a culture of inclusion. We strive to continually lead with our values and beliefs, enabling our employees to bring their whole selves to work and develop their potential.

We are proud to be an equal opportunity employer. We recruit, develop and reward without regard to, amongst others, gender, sexual orientation, gender identity or expression, national origin, age, physical or mental ability, race, ethnicity, political or religious belief.

If you are looking to join a company where you can try new things, speak openly, and be bold, we invite you to apply today.

Apply now »