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Assistant

ID:  1906
Date of Posting:  Sep 17, 2025
Business Area:  Legal
Job Type:  Direct Employee
On site / Remote / Hybrid:  Hybrid
Location: 

Milano, IT

Territory: 
Full-Time or Part-Time:  Full Time
Seniority:  Mid-senior

With its beginnings in a family run pharmacy in Correggio, Italy in the 1920s, Recordati is now a global pharmaceutical company, listed on the Italian stock exchange, with over 4,500 employees and turnover of over Euro 2bn.

We are a group of like-minded, passionate individuals who go to extraordinary lengths for our patients, customers, partners, investors and the people across the globe who we serve. We develop and commercialise medicines to serve people living with common diseases, as well as those living with some of the rarest, in around 150 countries.

At Recordati, our mantra is simple. We’ve always believed that health, and the opportunity to live life to the fullest, is a right, not a privilege. Whether that is for common diseases or the rarest – we want to give people the opportunity to be the best version of themselves.

This drive will never stop. Together, we will always be reimagining tomorrow – with new ideas, new technologies and new innovations to fight diseases.

Recordati. Unlocking the full potential of life.

Job Purpose

The purpose of the Assistant to the Vice Presidente Corporate Law and Board Secretary is to provide a highly professional and wide-ranging executive assistance and administrative support service to the Group Corporate Legal Affairs team.
This role will be based in our HQ in Milan.   

Key Responsibilities

  • Calendar & Meetings Management: handle complex schedules relating to the Recordati Board of Directors and Committees meetings organization, as well as induction sessions for Directors: forward planning, setting up teleconferences and in person meetings, assistance in preparation of agendas and meeting materials, also using the Board Portal tool, circulating in a timely manner, and ensuring follow-up actions are progressed where necessary.
  • Travel & Logistics: organizing and coordinating events in relation to the Board of Directors, including venue finding, attendee management and communication, managing travel and accommodation bookings and event logistics.
  • Calendar & Meetings Management as well as Travel &Logistic in support to the VP Corporate Law and her team and managing expense reports, all in line with company travel and expense policy.
  • High-level secretariat support: preparing correspondence, reports, and presentation material as required. Daily management of pec/corporate correspondence, document collection and filing, assisting team with company projects and tasks.
  • Budget Oversight: manage the corporate law team budget, expenses reporting and invoice approval processes.

Required Education

University degree or equivalent an advantage but not essential.

Required Skills and Experience

At least 7 years of experience in assistant roles, preferably in a multinational environment or top international law firms.

Required Behaviours and Competencies

  • Strong organisation skills and flexible approach
  • Excellent interpersonal and communication skills
  • Problem-Solving Attitude
  • Ability to communicate with a wide range of people
  • Maintain attention to detail and high level of accuracy
  • Able to work with outmost confidentiality and discretion

Required Languages

Fluent in English is mandatory. If English native speaker, good command of Italian is also requested.
Additional European languages are an advantage but not essential

At Recordati we believe in people! Inspired by our purpose - unlocking the full potential of life - we are committed to creating a diverse environment and cultivating a culture of inclusion. We strive to continually lead with our values and beliefs, enabling our employees to bring their whole selves to work and develop their potential.

We are proud to be an equal opportunity employer. We recruit, develop and reward without regard to, amongst others, gender, sexual orientation, gender identity or expression, national origin, age, physical or mental ability, race, ethnicity, political or religious belief.

If you are looking to join a company where you can try new things, speak openly, and be bold, we invite you to apply today.

Apply now »