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Accounts Payable Assistant

ID:  1901
Date of Posting:  Sep 16, 2025
Business Area:  Finance
Job Type:  Direct Employee
On site / Remote / Hybrid:  Hybrid
Location: 

Hemel Hempstead, GB

Territory: 
Full-Time or Part-Time:  Full Time
Seniority:  Entry level

With its beginnings in a family run pharmacy in Correggio, Italy in the 1920s, Recordati is now a global pharmaceutical company, listed on the Italian stock exchange, with over 4,500 employees and turnover of over Euro 2bn.

We are a group of like-minded, passionate individuals who go to extraordinary lengths for our patients, customers, partners, investors and the people across the globe who we serve. We develop and commercialise medicines to serve people living with common diseases, as well as those living with some of the rarest, in around 150 countries.

At Recordati, our mantra is simple. We’ve always believed that health, and the opportunity to live life to the fullest, is a right, not a privilege. Whether that is for common diseases or the rarest – we want to give people the opportunity to be the best version of themselves.

This drive will never stop. Together, we will always be reimagining tomorrow – with new ideas, new technologies and new innovations to fight diseases.

Recordati. Unlocking the full potential of life.

Job Purpose

To process purchase invoices/credit notes for the following countries: UK, Nordics and Korea in VIM and refer invoices to budget holders where necessary

Hold regular meetings with budget holders to review outstanding invoices and to get PO and Goods/Service Receipts in SAP or coding for NPO where invoices are below 5k EUR

Post purchase invoices/credit notes in SAP

Manage approvals in VIM for Non PO

Review, spot check and approve supplier payment runs every week and request urgent payments where necessary

Ensure all manual payments are posted to the vendor ledger and cleared with relevant invoices

Do monthly supplier statement reconciliation and ensure Supplier Ledgers are up to date and clean

Assist with the onboarding of new suppliers using Synertrade

Keep AP-INVOICE emails files tidy and up to date and ensure all Invoices are sent to Validator/VIM for processing within 24 hours of receipt

Ensure any queries are responded to within 48 hours of receiving the request

Key Responsibilities

POsting & payment of purchase invoices:

  • Review and manage AP-INVOICE inbox for queries, statements and invoices
  • Send all purchase invoices and credit notes into Validator/Vendor Invoice Management (VIM) and refer to the business contact where necessary
  • Posting Invoices into SAP using either the SAP Purchase Order or coding provided by the business partner and post including the due date and Approver name
  • Adhere to group policies that all invoices over 5K EUR should have a Purchase Order and return invoices to suppliers where PO is missing
  • Chase business contact for Goods/Service receipts where not provided
  • Obtain approvals through VIM for Non PO invoices
  • Review, spot check and approve payment runs every week
  • Request ad hoc payments where necessary and provide full detail for the request
  • Ensure all Invoices are paid by the due date or document why there is a delay/issue
  • Ensure Supplier Ledgers are up to date and clean and all cash postings are allocated and cleared as needed

SAP AP Issues:

  • Ensure all SAP queries on posting/tax etc are reported to the AP manager in a timely manner
  • Ensure all issues relating to Suppliers and any late payment concerns are reported to the AP Manager to help resolve

 

Required Education

A-level or equivalent education

Required Skills and Experience

  • Experience in working in a large international and multicurrency AP department
  • Experience in Microsoft Office Suite including Excel – Must be proficient in Pivot tables and VLOOKUP’s as a minimum
  • Experience in handling and processing large volume of Invoices

Technical Competencies

  • Expertise in SAP preferably SAP 4/Hana and Vendor Invoice Management (VIM)

Required Behaviours and Competencies

  • Excellent customer service and can clearly demonstate the ability to build positive working relationships with business partners and suppliers
  • Ability to work within a high pressure environment and to prioritise accordingly
  • Has a high attention to detail 

Required Languages

English both written and spoken.

 

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Travel required in %

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At Recordati we believe in people! Inspired by our purpose - unlocking the full potential of life - we are committed to creating a diverse environment and cultivating a culture of inclusion. We strive to continually lead with our values and beliefs, enabling our employees to bring their whole selves to work and develop their potential.

We are proud to be an equal opportunity employer. We recruit, develop and reward without regard to, amongst others, gender, sexual orientation, gender identity or expression, national origin, age, physical or mental ability, race, ethnicity, political or religious belief.

If you are looking to join a company where you can try new things, speak openly, and be bold, we invite you to apply today.

Apply now »