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Office Co-Ordinator/PA

ID:  1501
Date of Posting:  Apr 2, 2025
Business Area:  Human Resources
Job Type:  Direct Employee
On site / Remote / Hybrid:  On Site
Location: 

Cork, IE

Territory: 
Full-Time or Part-Time:  Full Time
Seniority:  Associate

With its beginnings in a family run pharmacy in Correggio, Italy in the 1920s, Recordati is now a global pharmaceutical company, listed on the Italian stock exchange, with over 4,500 employees and turnover of over Euro 2bn.

We are a group of like-minded, passionate individuals who go to extraordinary lengths for our patients, customers, partners, investors and the people across the globe who we serve. We develop and commercialise medicines to serve people living with common diseases, as well as those living with some of the rarest, in around 150 countries.

At Recordati, our mantra is simple. We’ve always believed that health, and the opportunity to live life to the fullest, is a right, not a privilege. Whether that is for common diseases or the rarest – we want to give people the opportunity to be the best version of themselves.

This drive will never stop. Together, we will always be reimagining tomorrow – with new ideas, new technologies and new innovations to fight diseases.

Recordati. Unlocking the full potential of life.

Job Purpose

Oversees the daily administrative operations of the Cork site. This role involves managing office activities, supplies, and facilities, as well as coordinating schedules, meetings, and communications for the VP International Pharma Sales.

Key Responsibilities

Office Management

  • Develop and implement office policies and procedures to ensure efficient operations. 
  • Manage office supplies and equipment, ensuring timely restocking and maintenance.
  • Oversee the maintenance and management of office facilities, including liaising with vendors and contractors.
  • Manage relationship with 3rd party IT provider, ensuring that the service provided is appropriate.
  • Liaise with HQ on all IT and Telecoms maintenance agreements.
  • Coordinate office events, meetings, and travel arrangements for various stakeholders across the business.
  • Be the point of contact for meeting room schedules to include on-site training sessions.
  • Assist the Industrial Department with scheduling of medical appointments.
  • Handle correspondence, phone calls, and emails.
  • Maintain a safe and organized work environment.
  • Prepare reports and presentations for management.
  • Manage all aspects of space/infrastructure planning.
  • Other ad-hoc duties as directed by the Recordati Ireland Ltd.

 

Personal Assistant

  • Manage the VP International Pharma Sales schedule, including appointments, meetings, and travel arrangements.
  • Prepare meeting agendas, take minutes, and follow up on action items.
  • Handle confidential information with discretion.
  • Assist the VP International Pharma Sales with various tasks and projects as needed.

Required Education

Degree or Diploma in a relevant field an advantage

Required Skills and Experience

Previous experience in a similar role an advantage.

Proficiency in office software (e.g., Microsoft Office Suite).

Technical Competencies

Strong organizational and multitasking skills

Problem-solving and decision-making skills

Required Behaviours and Competencies

  • Excellent communication and interpersonal skills
  • Ability to handle confidential information with discretion
  • Proactive and flexible
  • Well organized and structured
  • Ability to work independently and as part of a team.
  • Great time management

Required Languages

Fluent English

At Recordati we believe in people! Inspired by our purpose - unlocking the full potential of life - we are committed to creating a diverse environment and cultivating a culture of inclusion. We strive to continually lead with our values and beliefs, enabling our employees to bring their whole selves to work and develop their potential.

We are proud to be an equal opportunity employer. We recruit, develop and reward without regard to, amongst others, gender, sexual orientation, gender identity or expression, national origin, age, physical or mental ability, race, ethnicity, political or religious belief.

If you are looking to join a company where you can try new things, speak openly, and be bold, we invite you to apply today.

Apply now »