Accounts Payable Lead

This position is with Recordati Rare Diseases, Inc. (RRD), North America, an affiliate of Recordati.

Recordati Rare Diseases, Inc. (RRD) develops high-impact therapies for rare diseases, focusing on providing treatments to underserved communities in the U.S. Our mission is to mitigate the impact of rare diseases through increased awareness, better diagnoses, and improved treatment access in endocrinology, metabolic, hematology and oncology franchises. RRD is dedicated to fostering a dynamic work environment that promotes professional growth and a significant impact on patients' lives.

Reporting Structure

Reports To:    Accounting Manager
Direct Reports:    None
Areas Managed:  

•    Travel and Expense Administration.
•    General Accounting for Purchase to Pay.
•    Accounts Payable and vendor management.

Overview

This position will be an integral part of the Accounting and Finance team managing the daily transactional processing of the Travel and Expense and American Express administration, support of Accounts Payable, plus additional general accounting duties as assigned. This role will support Travel and Expense and Accounts Payable across all functions. This position will assist in vendor management, purchase order tracking, and month-end accrual support. This individual will have exposure to the entire Purchase to Pay process gaining skills in vendor management, review of purchase orders, receipt of invoices and subsequent payment of the invoices.

Essential Duties and Responsibilities

Travel and Expense
Ensure that Travel and expense reports are reviewed, audited, and approved in a timely and accurate manner consistent with Policy.
•    Review the T&E and AMEX analytics to ensure prompt payments and follow up on late Expense reports and elevate T&E exceptions on a timely basis.
•    Assist with employee expense report review for accuracy and compliance with company travel and expense policy
•    Ensure proper coding, approvals, and supporting documentation are attached to expense reports
•    Follow up with employees and approvers to resolve discrepancies or missing information
•    Ensure compliance with Sunshine Act reporting for payments to Health Care Providers.
•    Assist with the data transfer processes between Concur and the general ledger system.
•    Liaise with external data/systems providers and ensure the data integrity between external and internal system feeds.
•    Assist with the American Express card program including review of payment aging and controls over new and cancelled accounts.
Purchase to Pay Support
•    Review vendor invoices for accuracy sent to vendor invoice management system
•    Utilize OCR tools to capture and validate invoice data and ensure correct extraction
•    Assign correct GL account, cost center, and purchase orders to invoices in SAP
•    Support with local vendor management systems and be responsible for assigning invoices to correct approver
•    Monitor invoice workflow status, resolve errors or exceptions, and ensure timely posting of invoices
•    Support 3-way invoice matching and resolve discrepancies with vendors or purchase order owners
•    Assist in reviewing purchase orders in accordance with RRD policy, monitoring the approval process and ensuring that SOW documentation is in place
•    Assist Accounts Payable supervisor, as needed, with invoice processing and payments
•    Assist with the annual Small Business Administration Program plan and monitor progress during the year on our SBA objectives.
•    Support the annual 1099 process, W9, HST tax management
•    Support other initiatives related to Accounts Payable
Accounting and general responsibilities
•    Account maintenance, journal entries, and account reconciliations in support of the travel and expense system
•    Preparing support for external audits
•    Additional duties and ad hoc analyses will be assigned
•    Act in full compliance with all laws, regulations, and policies including adverse events / pharmacovigilance responsibilities.

Education and Experience

•    Bachelor’s degree or higher in Accounting preferred.
•    2+ years’ experience in an accounting function.
•    SAP/S4HANA, SAP Concur and/or Motus expense is a plus.
•    Knowledge of GAAP/IFRS is a plus.
•    Demonstrated ability to deliver quality results within a fast-paced, dynamic environment.

Knowledge and Skills

•    Intellectually curious and highly motivated with a “can do” mindset and good communication skills.
•    Strong proficiency in Microsoft Excel, including ability to run 
•    Accurate, with attention to detail and ability to manage multiple priorities and competing deadlines.
•    Goal-oriented, with ability to plan and execute.
•    Able to work in fast-paced environments
•    Excellent organizational and problem solving skills

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Based upon job requirements, the employee may be required at times to attend meetings including travel out of state over weekends and nights. The employee must be able to freely operate and travel by car and train/plane modes of transportation. The employee is required to have a valid driver’s license and means of transportation and a passport.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be able to fly via a commercial air carrier. This is largely a sedentary role; however, the employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms; talk and hear. Occasionally is required to lift and/or move light to moderate weight up to 25 lbs.

Location

•    This position is based at RRD’s HQ Office in Bridgewater, New Jersey.

FLSA Classification

•    This position is considered Exempt.

EEO Statement

Recordati Rare Diseases values the diversity of its workforce and welcomes applications from all qualified applicants. It is the policy of Recordati Rare Diseases to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, sexual orientation, gender identity, or national origin. Further, Recordati Rare Diseases will not discriminate on the basis of any characteristic protected by federal, provincial, or municipal law. Recordati Rare Diseases will provide reasonable accommodation for qualified individuals with disabilities.

Disclaimer

This job description is not designed to cover or contain a comprehensive listing of the activities, duties or responsibilities that may be required.

Disclosures

Annualized Pay Range (Base Pay): This range reflects the anticipated base pay for the role at the time of posting and is provided in good faith.

Other Types of Pay: Eligible for an annual performance bonus. Bonus structure is non-discretionary and tied to company and individual results.Health Insurance: Medical, dental, orthodontia, vision, life and ADD, and short term and long term disability insurance.

Benefits begin on the first day of employment. Retirement Benefits: 401k Paid Time Off: Vacation, holiday, and sick/personal time.

Additional Information:These disclosures reflect the primary components of total compensation and benefits available for this role. Actual compensation within the stated range will be based on skills, experience, and location.